Job Description:
The Accounts Payable Technician is primarily responsible for ensuring the accuracy of vendor invoices and is responsible for all payments of goods & services.

Some of the responsibilities of this position include:

• Open and sort mail for accounting department.
• Matching packing slips from warehouse to incoming invoices from vendors and enter the invoices for payment into Navision.
• Research and correct invoice vs. packing slip or invoice vs. purchase order discrepancies.
• Researching credit memos from vendors and enter into Navision.
• Following up on return orders to vendors to ensure credit has been received.
• Reconciling and entering utility, insurance and lease payments, all employee expense reports and credit card bills each month.
• Verifying statements to vendor accounts and researching any differences.
• Processing and mailing checks for accounts payable.
• Filing paid entered (open) invoices until payment, AP invoices, accounts receivable daily transactions, and all other departmental filing as assigned.
• Answering inquiries from vendors relative to payment status.
• Filling out and faxing credit applications and W-9’s from vendors.
• Maintain current and new vendor information in accounting system.
• Process and remit sales tax per jurisdiction (currently MD, VA, DC, WV and NY). Ensure General Ledger Sales Tax Payable accounts are reconciled and accurate.
• Prepare Sales Tax Payable journal entries for on-time payment discounts and any adjustments to sales tax payable.
• Maintain and update un-invoiced receipts into accounting system.
• Process rebate reports, submit rebate applications and track receipt of funds.
• Process annual 1099 filings; mail to service providers and IRS and prepare accompanying 1096 report for submittal to IRS.
• Process stop payments as necessary through bank and with vendors.
• Order and maintain company visa credit cards.
• Other duties as assigned.

Some of the requirements of this position are:

• Must be proficient in MS Office, Adobe Acrobat and fully integrated accounting software Navision experience a plus.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, tact & diplomacy.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions and prioritize work.
• Must be an individual that can multi-task and work well with different personalities. 
• Must be organized and work well under fast paced deadlines.
• Minimum of 3-5 years of experience in the accounting field.

Professional Products, Inc. is an equal opportunity employer.

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